The United States Department of Commerce and the European Commission
have agreed on a set of data protection principles (the "Safe Harbor
Principles") to enable U.S. Companies to satisfy the requirement under
European Union law that adequate protection be given to personal
information transferred from the EU to the United States. INXPO adheres
to Safe Harbor Principles and applies those principles to any transfer
of information between the European Union countries and INXPO.
A. Type of Information INXPO Collects.
collects the following types of information from you, some of which may
be personal or personally identifiable information. Not all of the
information listed will be collected for every Sponsor’s event. Before
collecting personal information INXPO gives you notice and the choice to
opt out of providing such information to INXPO or to a Sponsor. If you
choose not to provide any requested personal information, you may be
unable to access certain areas of the INXPO website and you may not be
able to access a virtual event.
1. Non-Account Activity. Applies to events which do not require you to create a user account. In such Non-Account Activity events, INXPO does not collect any registration information from you.
Account-Related Activity. Most events require you to create an
account in order to attend or otherwise participate in the particular
event. To create a user account you will be required to provide INXPO
and the Sponsor of the virtual event with an email address and a
password. This information is required to protect your account from
unauthorized access. Some virtual events may also ask you to create a
user profile containing additional personal information. In limited
instances, you may submit transactional information, such as credit or
debit card numbers and all other necessary information associated with
completing a transaction to a third party (“Transaction Information”).
INXPO does not collect, store or process Transaction Information
Your Activities . INXPO and/or the Sponsor may record information
about your activities and/or usage while you participate in a virtual
event. Activity information may include which booths you visit, which
presentations you attend, or if you participate in group chat and/or
one-on-one chat. In addition, if you are logged into your virtual event
account, we may associate that information with your account. We may use
clear GIFs (a.k.a. “Web Beacons”) in HTML-based emails sent to you to
track which emails are opened by recipients.
Content Uploaded. Any personal information or content that you
voluntarily upload or otherwise disclose while on the INXPO website or
within a virtual event, including but not limited to information
disclosed on discussion boards, in messages and chat areas, within your
playback or profile pages, or images or other content you post
(“Content”), becomes publicly available and can be collected and used by
others. In addition, if you have logged into your account with any
social networking website, or other third party website (“Third Party
Provider”) while attending the INXPO virtual event, any Content you
provide may be available to such Third Party Providers and may be
available to users of such Third Party Providers.
Cookies . A cookie is a small text file which contains a string of
alphanumeric characters and is used to collect information about website
activity. There are two different types of cookies: Session cookies and
persistent cookies. Session cookies are held temporarily and disappear
when you close your browser. Persistent cookies may be used by your web
browser on subsequent visits to the INXPO website or virtual event
Locally Shared Objects . INXPO uses Locally Shard Objects (LSO),
also referred to as flash cookies. LSO’s are similar to cookies in that
they are files which store data and collect information about website
activity. LSO’s will recreate a cookie that's been deleted.
Web Beacons . Web Beacons are strings of code placed on a webpage in
conjunction with cookies. Web beacons allow INXPO to track the number of
users that visit the INXPO website and, by in conjunction with cookies,
identify you and personalize your experience on the INXPO website or
within the virtual event. Web Beacons may also be used to collect
anonymous and/or aggregate, unidentifiable information such as how many
users attended a virtual event.
B. Purposes for Which INXPO Collects Information.
Maintenance and Flagging . If you submit personally identifiable
information through the INXPO website, or while attending a virtual
event, we may use your personal information to operate, maintain, and
provide to you with the general and personalized features and
functionality of the INXPO Platform, which is utilized during a virtual
event. We may also use such personal information to process any flagging
activity or correspondence you send to us.
Messaging . Your account name (not your email address) may be
displayed to other virtual event attendees when you visit certain areas
of the virtual event or send messages through the INXPO or virtual event
website. Other virtual event attendees may be able to contact you
through messages and comments.
Commercial Marketing . INXPO will not use your email address or
other personally identifiable information to send commercial or
marketing messages for its benefit without your consent or except as
part of a specific program or feature for which you will have the
ability to opt-in or opt-out of. Please see the Sponsor’s privacy
policies for its policies relating to this practice.
Non-Marketing or Administrative Uses. INXPO may use your email
address without further consent for non-marketing or administrative
purposes, such as notifying you for customer service purposes.
Quality & Features of the Virtual Event or INXPO Website . INXPO may
use your personally identifiable information and certain
non-personally-identifiable information (such as anonymous user usage
data, cookies, LSO’s, IP addresses, browser type, and clickstream) to
improve the quality and design of the INXPO Platform and to create new
features, promotions, functionality, and services by storing, tracking,
analyzing, and processing user preferences and trends, as well as user
activity and communications. Any profile information you submit may or
may not be viewed by other virtual event users, the Sponsor and/or
INXPO. This information is used to provide you with a better user
experience and to connect you to other virtual event users.
Contests & Sweepstakes. In some cases, the Sponsor may hold a
contest or sweepstake during the virtual event you attend. In such
cases, the Sponsor may ask for additional personal information in
connection with your entry into the contest, sweepstakes or other
offering. If you do not wish for the information we obtained from you to
be shared with the Sponsor in connection with any such offering, then do
not enter such contest, sweepstake or other offering or otherwise
provide any personal information. INXPO is not responsible for the
Sponsor’s use of your information relating to any contest, sweepstakes
or other offering.
Transactions . Some Sponsors may need to collect Transaction
Information (such as credit card information or other payment method) or
the Sponsor may collect Transaction Information through a Third Party
such as PayPal in order to (i) register you for a virtual event in which
payment is required; or (ii) to complete a transaction between you and
the Sponsor or you and an exhibitor. INXPO does not collect or store
Transaction Information. Transaction Information may be collected by the
Sponsor and/or Third Parties to the extent necessary to carry out the
transactions you request. Please refer to such parties’ privacy
information to: (i) store information so that you will not have to
re-enter it during your visit or the next time you visit the event; (ii)
provide custom, personalized content and information; (iii) monitor
aggregate metrics such as total number of visitors, pages viewed, etc.;
and (iv) track your entries, submissions, and status in promotions,
sweepstakes, and contests.
Web Beacons . INXPO uses web beacons to track the number of users
that visit the INXPO website and, by in conjunction with cookies,
identify you and to better serve you by personalizing your experience on
the INXPO website or virtual event website.
URL’s & IP Address. Due to communications standards on the Internet,
when you visit the INXPO website or a virtual event INXPO automatically
receives the URL of the site from which you came and the site to which
you are going when you leave INXPO. We also receive the Internet
protocol (IP) address of your computer (or the proxy server you use to
access the World Wide Web), your computer operating system and type of
web browser you are using, as well as the name of your ISP. This
information is used to analyze overall trends to help us improve the
INXPO service, but is not linked to personally identifiable information
in any way.
C. Access to Your Information.
provides you with the ability to correct, amend, change and delete your
personal information. During a virtual event, you may make any changes
to your profile information by updating that section. For all other
changes please contact
D. Transfer of Your Information to Third Parties.
of, third parties including Sponsors, advertisers, and other third party
websites or service providers (“Third Parties”). You should consult the
respective privacy policies of such Third Parties for more information
on their practices and for instructions on how to opt-out of certain
practices. If you do not wish to have your information transferred to
the Third Parties listed below, please follow the opt out procedure
listed for each Third Party.
Sponsor. Any information you disclose while attending a virtual
event, including but not limited to, your email address, registration
and/or profile information, and Transaction Information where
applicable, will be disclosed to the Sponsor of such virtual event. In
addition, the Sponsor will have access to any Content you disclose
through your activities within a virtual event. You should review the
Third Party Advertisers. If permitted by the Sponsor, third-party ad
servers or ad networks will be permitted to serve advertisements within
the event you are attending. These third-party ad servers or ad networks
use technology to send, directly to your browser, the advertisements and
links that appear on the virtual event website. They automatically
receive Your IP address when this happens. They may also use other
measure the effectiveness of their advertisements and to personalize the
advertising content you see. INXPO will only provide personally
identifiable information to these third-party ad servers or ad networks
in accordance with the direction of the Sponsor. However, please note
that if an advertiser asks the Sponsor to show an advertisement to a
certain audience (for example, men ages 18-34) or audience segment (for
example, men ages 18-24 who have viewed certain channels of content) and
you respond to that advertisement, the advertiser or ad-server may
conclude that you fit the description of the audience they are trying to
reach. The advertiser may also use information regarding your use of the
virtual event website, such as the number of times you viewed an ad (but
not any personally identifiable information), to determine which ads to
deliver to you. If you do not wish to have the above information
associated with you, do not visit any third party advertisers while on
the INXPO website, or participating in a virtual event.
Links to Third Party Websites. INXPO or the Sponsor may provide you
with links to third party websites. Such third party websites may or may
not treat your personal information in the same manner as INXPO and/or
the Sponsor. INXPO is not responsible for, and has no control over, such
third party websites. You are encouraged to review the third party
websites privacy policies. If you do not wish your Information with a
third party website do not click on any links to such sites.
Third Party Service Providers. While on the INXPO website, or
attending a virtual event, you may be given the opportunity to log into
an account you hold with a third party social networking site or another
third party service provider (“Third Party Provider”). By logging into
your account with a Third Party Provider you understand that you are
allowing the Third Party Provider access to information about you and
your activities on the INXPO website or while attending the virtual
event. You are also allowing INXPO, the Sponsor and other users of the
INXPO website or virtual event access to personal information contained
in your account with the Third Party Provider, such as your contact
information, your personal information, or any other information and/or
Content you have made available in your account with the Third Party
Provider. The Third Party Provider may have access to any comments,
postings and/or content which you provide on the INXPO website or
virtual event, and while you are logged into your Third Party Provider
account. Such comments, postings and/or content may then be made
available on the Third Party Provider’s website. Your account with such
Third Party Provider is not managed or run by INXPO even though you are
given the opportunity to log into such account while attending a virtual
event or otherwise on the INXPO website. You understand and acknowledge
that Third Party Providers may not treat your personal information and
content in the same manner INXPO treats your personal information. If
you do not want your information shared in this manner do not log into
your account with a Third Party Provider while on the INXPO website or
while attending a virtual event.
D. Security & Data Integrity.
takes all reasonable steps to prevent the loss, misuse and unauthorized
access, disclosure, alteration and destruction of your personal
information. Personal information can be accessed only by providing your
password, unless you have made such information available to other
users. In addition, INXPO takes appropriate security measures to
safeguard your personal information once we have received it. You must
either party treats personal information or Transaction Information.
While INXPO makes no warranties with regard to the accuracy,
completeness of any information on the INXPO website or within a virtual
event, INXPO does take reasonable steps to ensure that data is reliable,
accurate, complete and current and that personal information is relevant
for the purposes for which it is to be used.
E. Enforcement and Dispute Resolution.
The Legal Department will be the internal mechanism for ensuring compliance with the US Department of Commerce’s Safe Harbor Principles. INXPO utilizes the self-assessment approach to assure its compliance with this Safe Harbor Principles. INXPO periodically verifies that this Policy is accurate, comprehensive for the information to be intended to be covered, prominently displayed, completely implemented, and in conformance with the law.
ensure compliance with the Safe Harbor Principles INXPO will:
part of the certification process with the U.S. Department of Commerce.
By Mail: Attn: Legal Department
770 N Halsted St., Ste 6S
Chicago, IL 60642
include the following information: name, address (with postal code),
country, phone number, fax, E-mail address, description of privacy
complaint, Type of information involved, dates of occurrence(s), names
of those involved, desired resolution
Independent Dispute Resolution Process: For complaints which cannot be
satisfactorily resolved through INXPO’s internal dispute resolution
process, INXPO agrees to use a readily available and affordable
independent dispute resolution mechanism to resolve the matter, such as
the American Arbitration Association. You may contact the International
Centre for Dispute Resolution of the American Arbitration Association at
www.adr.org. This organization will provide independent dispute
resolution and, should it determine it appropriate, it can also assess
sanctions, including damages, for violation of the Safe Harbor
This Policy may be amended from time to time, consistent with the requirements of the Safe Harbor Principles.